Conference
organisation
You dream up the idea. We organise it.
Our clients
If you don’t want your attendees just warming their seats...
WE HAVE THE FORMAT YOU NEED
WE HAVE THE FORMAT YOU NEED
We will design a conference that makes an impact on your attendees, strengthens your reputation and positions your brand as a benchmark in the sector.
WOULD YOU LIKE YOUR FREE PERSONALISED PROPOSAL?
Discover what the event will be like and start imagining the amazing experience ahead!
WE HAVE THE IDEAL
SPACE FOR YOUR CONFERENCE
WE TAKE CARE OF FINDING THE BEST VENUE FOR YOUR COMPANY
the CONFERENCE you imagine
we have already organised it
Why Wevents?
More than 8 years creating something different
We have organized +100 conferences with impactful formats that encourage active participation. We advise you to find that unique idea that will make your conference unforgettable.
We bring to life the best event you can imagine
Whatever your budget, we will maximize every part of the investment to give you an unsurpassed result. You will see everything in a 100% transparent report.
You just have to say yes or no
We take care of the rest. This frees you from all the work and allows you to focus on enjoying the event. Of course, you will know at all times what is happening.
This is how we organise it
step by step
01. We define the objective, your audience and the approach
- The first thing is to understand what your company needs and who you want to attend. From there, we create and reinforce a clear and coherent message.
02. We design a proposal that is 100% realistic
- Whatever your budget, we will stick to it while trying to achieve the best result. We will create a solid structure that does not feel heavy and matches your company’s visual style and narrative.
03. We secure the venue and suppliers
- This is the most important part from a logistical point of view, as is coordinating everything properly. Don’t worry, we leave nothing to chance and everything is finalised weeks before the event.
04. We execute everything with total control
- Every step at Wevents is measured down to the millimetre, including access, attendees, talks (with backup activities in case someone drops out) and an experience worthy of your brand.
05. We measure results and help you grow
- Just because people walk out of the venue does not mean our work is finished. We send thank-you messages and surveys and prepare a detailed report. Because what is not measured cannot be improved.
WE GIVE YOU WHAT YOU NEED.
NO MORE, NO LESS
Record the talks and the best moments to share them across all your social networks.
Still without a visible face for your event? We have the perfect person.
WE ORGANISE YOUR CONFERENCE
FROM SCRATCH
We organise conferences with a clear objective from minute one
Many conferences fill an auditorium and are forgotten the next day. Others position your brand and make your intentions within the sector clear. At Wevents, we organise the latter, knowing that the difference lies in the approach and the strategy, not your budget.
That is why, long before venues, schedules or guest lists, we sit down with you to think about what the objective of your event will be.
We take into account what your conference needs to achieve and from there we propose the best format (always innovative), the pace, the narrative and all those details that make attendees experience it rather than merely “warm their seats”.
What can you achieve with a well-planned conference?
The best thing about a conference is that it can have as many objectives as you can imagine for your company. Of course, to achieve them we have to build and design everything in advance so that it is more than a carousel of talks.
We follow this recipe for success:
- We seek to position your brand as a benchmark by enhancing your reputation and making you more credible as a brand within the sector.
- We create an idea that is memorable for your attendees.
- We generate real conversations about relevant and current topics.
- We give importance to networking, helping you make the most of opportunities to collaborate with partners, sponsors or stakeholders.
- We turn your physical conference into a virtual experience, with live streaming, 4K recording and social media promotion.
If we do it well, your guests will remember it. But if we also do it with focus and strategy, you will leave a lasting message with your audience and improve how they perceive your brand.
What do we include in our conference organisation service
As we know that telling you “we take care of everything” can sound rather empty, here is a list of everything we can do for you. Our mission? For you to enjoy the event and everything we have prepared for it.
- We develop the creative concept and propose an engaging format.
- We find and manage the ideal venue for your conference.
- We take care of all the technical and audiovisual production.
- We manage registrations and attendees, both in person and online.
- We create a registration platform with access control.
- We produce personalised badges and provide onsite support.
- We coordinate the perfect catering to leave a great taste.
- We ensure professional-quality streaming or a hybrid format.
- We provide photo and video coverage, editing and delivery of content for distribution.
- We carry out surveys and prepare a post-event report with results and conclusions.
As you can see, we go far beyond setting up your event. We make every action serve an objective and speak with the same voice as your brand.
What types of conferences do we organise?
Not all conferences aim for the same thing. That is why at Wevents we choose yours carefully.
Sector and professional conferences
Key if you want to position your brand, attract leading figures from the sector and even open up interesting debates that make an impact on an expert audience.
Corporate conferences with a reputational focus
If you need to present your company to key figures in the sector with a polished proposal, presence and a good pace, this is what you need.
Hybrid or live-streamed conferences
Would you like massive reach without making life difficult? This is the most useful solution. Don’t worry, we will take the utmost care of both the in-person and online experience.
Conferences with an additional experience
After the conference itself, there can be dinners, after-work gatherings, participatory activities, networking moments or activations so the event is anything but flat. You know, with the “Wow Effect” guaranteed.
Why choose Wevents to make an impact with your brand?
There are many reasons why our clients work with us (and come back). Here are the ones they highlight most:
- We think about the format and the impact before anything else: logistics matter, but choosing an impactful format matters more so that your conference does not go unnoticed.
- We take as much of the burden off you as possible: we handle the hard work we know you do not want to do, but you will know at all times what is being done and what decisions are being made for your conference.
- We combine creativity and control: we achieve the perfect balance between impact, order and usefulness. Our conferences ensure presence, but always with sound judgement and strategy.
We make your investment worthwhile: money does not grow on trees and we want what you invest in the conference to deliver a clear return. To do that, we analyse feasibility and your budget, and turn it into a 100% realistic project.
FREQUENTLY ASKED QUESTIONS
How far in advance should a conference be organised?
The more notice, the better. For medium-sized or large conferences, we always recommend starting several months in advance to secure the venue, suppliers and production.
Do you take care of finding the venue?
We find the most suitable venue based on capacity, location, technical requirements and the type of experience you are looking for. We always have a long list of places we know will not let you down.
Do you also handle the creative and audiovisual design?
We create stage designs that convey what your event wants to say: modern, corporate and full of personality.
We design everything from the LED screen to the lighting and music, taking care of every detail so that your conference has presence and pace.
Shall we show you some examples?
Shall we talk about how to take that weight off your shoulders?
👉 Fill in the form and we will send you a bespoke proposal.
Do you manage registrations and badges?
Yes, we take care of everything. We will meet with you for as long as necessary to find the right message. Only then will we begin producing the event itself.
Do you offer conference recording and live streaming?
Of course. We can integrate professional-quality streaming and deliver the edited content so that you can use it afterwards in communications and on social media.